Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551088

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551088

2020 Annual Review of Traffic Regulation Order Requests

7

Capital Programme 2021/22 Monitor 1

27

Consideration of results from the consultation to extend the existing R20 Residents Parking Zone

37

CYC Recovery and Renewal Strategy

10

CYC Recovery and Renewal Strategy update

23

Cycling in High Petergate

8

Finance & Performance 2021/22 Monitor Q1

26

Flood Resilience Innovation Programme

11

Huntington Neighbourhood Plan – Referendum Result and Adoption

13

Local Covid Support Scheme (LCSS)

16

Minimum Energy Efficiency Standards (MEES)  Enforcement Project

21

Outcome of the feasibility study in to a riverside walkway and new pedestrian bridge over the Ouse

15

Progress towards determining all outstanding DMMO applications

6

Public Health Grant Allocation

33

Quarterly Economic Update

20

Tadcaster Road Sustainable Modes Improvement Scheme

36

Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications

18

Update on the Housing Energy Efficiency Programme and application for the Sustainable Warmth competition

22

*Updating adopted highway and list of streets data

28

Vehicle Activated Speed (VAS) Indicator Signs Trial Update

35

York & North Yorkshire Road Safety Partnership – Safer Roads Strategy

24

York Community Woodland design plan, funding and delivery options

30

*York Community Woodland – Final woodland design and woodland creation

32

York Learning Strategic Plan 2021/22

31

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

20/07/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Progress towards determining all outstanding DMMO applications

Description:

Purpose of Report: For the Executive Member to be informed of the progress made so far in determining all the outstanding DMMO applications in accordance with the Local Government Ombudsman’s findings.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Russell Varley, Definitive Map Officer, Transport Service-Rights of Way

russell.varley@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

No consultation required other than with relevant officers.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

20/07/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

2020 Annual Review of Traffic Regulation Order Requests

Description:

Purpose of report: To consider requests from residents and Ward Members to amend the York Parking, Stopping and Waiting Traffic Regulation Order.

The Executive Member will be asked to approve the officer recommendations for amendments to the York Parking, Stopping and Waiting Traffic Regulation Order.

Wards Affected:

Acomb Ward; Bishopthorpe Ward; Clifton Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Holgate Ward; Huntington and New Earswick Ward; Micklegate Ward; Osbaldwick and Derwent Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward; Westfield Ward; Wheldrake Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Geoff Holmes, Traffic Projects Officer

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Ward Members were asked for feedback of officer recommendations prior to report being submitted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

20/07/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Cycling in High Petergate

Description:

Purpose of Report: on 3 March 2020 an Experimental Traffic Regulation Order (ETRO) was introduced to allow cycling in High Petergate in a southerly direction (i.e. from Bootham Bar to Duncombe Place) at all times of the day. Previously it was prohibited during footstreet hours (i.e. 10:30 – 17:00).

The ETRO expires on 3 September 2021, and therefore a decision is needed on whether to allowing cycling along High Petergate at all times to continue, or reverting to the former situation.

To help inform this decision, the report will present a technical assessment of the trial, including survey information and a road safety assessment. It will also present feedback from interested parties.

The Executive Member will be asked to make a decision on whether to confirm a permanent Traffic Regulation Order, or to revert to the former situation prohibiting cycling during footsteet hours.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Mike Durkin

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Relevant road user groups/representatives will be consulted via email or letter, as will residents and businesses based on High Petergate.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

20/07/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

CYC Recovery and Renewal Strategy

Description:

Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year.

The Executive are asked to note the report.

Wards Affected:

All Wards

Report Writer:

Will Boardman

Deadline for Report:

08/07/21

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Operating Officer

Contact Details:

Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager

will.boardman@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

CYC Recovery and Renewal Strategy

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

20/07/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Flood Resilience Innovation Programme

Description:

Purpose of Report: City of York Council have been awarded funding through Defra’s Flood and Coastal Resilience Innovation Programme, as one of 25 nationally funded schemes the six year programme will develop a range of incentivised natural flood risk management opportunities across the River Swale, Ure and Nidd catchments. These measures will deliver flood resilience and climate change mitigation outcomes for York and North Yorkshire communities.

The report will inform the Executive of the approaches being promoted with the project and the ways in which they will be delivered through partnership working with a wide range of partners across the river catchment.

Executive will be asked to endorse the report and its approaches and provide steer through a the consideration of a number of options of project governance approaches to embed and facilitate partnership working across the River Ouse catchment.

Wards Affected:

All Wards

Report Writer:

Steve Wragg

Deadline for Report:

08/07/21

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultation process: The project is in its development phase following successful award of funding. A consultation plan and strategy will be developed during this phase and extensive consultation will be undertaken during the 6 year life of the project.
Consultees:
Public and business across the River Swale, Ure and Nidd catchments, residents of communities in York and North Yorkshire towns and villages. Professional partners and community groups involved in catchment management, biodiversity and environmental initiatives.
Local Enterprise Partnerships and associated groups.

Consultees:

Background Documents:

Flood Resilience Innovation Programme

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

20/07/21

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Huntington Neighbourhood Plan – Referendum Result and Adoption

Description:

Purpose of Report: to inform Members of the positive outcome of the Referendum and recommend that Members formally ‘make’ the Huntington Neighbourhood Plan and adopt it as Council policy.

The Executive will be asked to note the positive outcome of the Referendum and recommend that Members formally ‘make’ the Huntington Neighbourhood Plan and adopt it as Council policy.

Wards Affected:

Huntington and New Earswick Ward

Report Writer:

Anna Pawson

Deadline for Report:

06/07/21

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Anna Pawson

anna.pawson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Previous consultations have taken place at area designation stage (2015), pre-submission stage (2018) and submission stage (2019).
Residents of Huntington Parish voted in a Referendum on 10th June 2021 and answered the following question ‘Do you want City of York Council to use the Neighbourhood Plan for Huntington to help it decide planning applications in the neighbourhood area?’

Consultees:
Consultees included in Schedule 1 of the Neighbourhood Planning (General) Regulations 2012 , and people who live, work and do business in the parish of Huntington. All residents on the electoral register and living in Huntington were permitted to vote in the Referendum.

Consultees:

Background Documents:

Huntington Neighbourhood Plan – Referendum Result and Adoption

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

20/07/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Outcome of the feasibility study in to a riverside walkway and new pedestrian bridge over the Ouse

Description:

Purpose of Report: To report the outcome of a feasibility study in to a riverside walkway from Lendal Bridge to Ouse Bridge and a new pedestrian bridge connecting to North Gardens.

The Executive will be asked to note the outcome of the report and approve the proposed next steps.

Wards Affected:

Guildhall Ward

Report Writer:

Andy Kerr

Deadline for Report:

08/07/21

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Place

Contact Details:

Andy Kerr

andy.kerr@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

The feasibility study has included input from key affected stakeholders and the principles of city centre vision and access are being tested through the My City Centre project and Strategic Review of City Centre Access and Parking.

Consultees: Key stakeholders and public through the above engagements.

Consultees:

Background Documents:

Outcome of the feasibility study in to a riverside walkway and new pedestrian bridge over the Ouse
Exempt Notice

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

21/07/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Local Covid Support Scheme (LCSS)

Description:

Purpose of Report: The Government have now announced a final extension of the Local Covid Support scheme (former Winter Grant Scheme(WSG)) to 30th September 2021 and further funding of £392k. At the same time there continues to be no Government funding for free school meals. This report will ask for approval to support the Holiday Activities and Food scheme which will operate for 4 weeks in the summer holiday by supplying funding for Free School Meal Vouchers in the remaining 2 weeks (£100k).

The initial funding for the first LCSS was lower than that of the WSG and as such a more cautious approach had been taken in the level of funding awarded to residents to provide support across the full period to 20th June. As the new funding is much higher and must be spent by the end of September 2021 the intention is to provide greater financial support where it is required. The report will make recommendations on the proposals to distribute the funding fairly to those in greatest need.

The Executive Member will be asked to (in consultation with the Executive Member for Housing & Safer Neighbourhoods):
• Approve the funding for 2 weeks Free School Meal vouchers in the summer holidays at around £100k
• Approve the scheme to distribute the new extended LCSS funding to the end of September.

While we always aim to provide 28 days’ notice of a decision being made, on this occasion this was not possible due to the need to have the necessary approvals in place to distribute grant funding to individuals/families with children by the end of September. Also to  approve the funding of free school meals vouchers before the summer holidays which commence on 24th July 2021.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance, Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Director of Customer & Communities

Contact Details:

David Walker

david.walker@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

At the meeting.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

27/07/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications

Description:

Purpose of Report: As a Waste and Minerals Planning Authority, it is our statutory duty to address these issues in York. City of York Council is producing a Joint Plan with North Yorkshire County Council and North York Moors National Park Authority. This is an information report to set out progress on the Minerals and Waste Joint Plan and will inform the Executive Member of the proposed Minerals and Waste Joint Plan Main Modifications and associated public consultation.

The Executive Member will be asked to note the progress of the Minerals and Waste Joint Plan and the proposed Main Modifications and associated public consultation.

NYCC have advised the consultation deadline with Natural England to comment on the outcomes of the Habitat Regulations Assessment has been delayed.  Due to the timescales involved it has been agreed to slip the report to 27th April Decision Session, this item was originally deferred from the 26 January 2021. 

This item was deferred to the 25 May 2021. This is due to the Council is as we are still awaiting sign off of the Main Modifications Schedule from the Planning Inspector and a date is yet to be agreed regarding the Main Modifications Consultation.

This item has now been deferred to 21 June 2021 to allow for further consideration of the decision making process of non-urgent items while social distancing remains in place.

This item has now been deferred to 27 July 2021, Joint Authorities are still yet to hear back from the Planning Inspector in respect of the Main Modifications Schedule and the Appropriate Assessments and therefore this item has been slipped.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Anna Pawson

anna.pawson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Previous consultation has taken place at the following stages: First Consultation (2013), Issues and Options Consultation (2014), Additional or Revised Sites Consultation (2015), Preferred Options Consultation (2015/16), Publication stage (2016), Post-Publication Proposed Changes Consultation (2017).

The Main Modifications public consultation will take place in the new year across the full plan area.

Consultees: Statutory consultees and all consultees contained in the three authorities’ consultation databases.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

27/07/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Quarterly Economic Update

Description:

Purpose of report: To update the Executive Member on key measures of the economy, emerging issues and achievements.

The Executive Member will be asked to note the contents of the report.

Whilst we always aim to provide 28 days’ notice of a decision being made on this occasion this was not possible due to staff resource and conflicting demands.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation on the economy and our Covid-19 response has been through weekly intelligence calls with key partners, the civic partnership structures and regular meetings of the Council’s Executive Economic Recovery Group.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

02/08/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Minimum Energy Efficiency Standards (MEES)  Enforcement Project

Description:

Purpose of report: To provide the Executive Member with an update on the MEES project funded by the Department Of Business Energy and Industrial Strategy (BEIS). To advise the Executive Member of the upcoming changes to the law and the implications for the city.

Executive Member will be asked to note the report and its findings including the future implications.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Jeremy Smawfield

jeremy.smawfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Regional Private Sector Housing Enforcement Colleagues.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

02/08/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on the Housing Energy Efficiency Programme and application for the Sustainable Warmth competition

Description:

Purpose of Report: to provide an update on the programme of retrofit works within both the social and private housing sectors. The report will also propose the submission of an application for additional grant funding through the Sustainable Warmth competition.

The Executive Member will be asked to support the submission of a grant application under the Sustainable Warmth competition and note progress to date on the retrofit programme of works.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Adam Harper, Ruth Abbott

adam.harper@york.gov.uk, ruth.abbott@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Liaison with the Head of Carbon Reduction and other interested stakeholders.
Discussions with the supply chain around capacity.
Engagement with residents around energy improvement works to their homes

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/08/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

26/08/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

CYC Recovery and Renewal Strategy update

Description:

Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year.

The Executive will be asked to note the report.

Wards Affected:

All Wards

Report Writer:

Will Boardman

Deadline for Report:

16/08/21

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Operating Officer

Contact Details:

Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager

will.boardman@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

CYC Recovery and Renewal Strategy update

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

26/08/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

York & North Yorkshire Road Safety Partnership – Safer Roads Strategy

Description:

Purpose of Report: To present the updated York & North Yorkshire Road Safety Partnership – Safer Roads Strategy which replaces the previous 95 Alive Safer Roads, Healthier Places Strategy which ran through to 2020.

The five-year (2021-26) Safer Roads Strategy is a step towards the long-term vision of keeping all York and North Yorkshire roads users alive and safe. Supporting this strategy is an Action Plan which details the activities of the partnership and how they will deliver against the strategic priorities over the coming years.

The Executive will be asked to endorse the York & North Yorkshire Road Safety Partnership – Safer Roads Strategy subject to final approval by all members of the partnership.

This item has now been postponed until the 26 August 2021, to allow further time to finalise the draft strategy with other partners in advance of the decision on adoption. 

Wards Affected:

All Wards

Report Writer:

Tony Clarke

Deadline for Report:

16/08/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Tony Clarke

tony.clarke@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultation with partner organisations.

Consultees:

Background Documents:

York & North Yorkshire Road Safety Partnership – Safer Roads Strategy

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

26/08/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Finance & Performance 2021/22 Monitor Q1

Description:

Purpose of Report: to present details of the overall finance and performance position.

Executive Members are asked to note the report.

Wards Affected:

All Wards

Report Writer:

Debbie Mitchell

Deadline for Report:

16/08/21

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell, Ian Cunningham

debbie.mitchell@york.gov.uk, ian.cunningham@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Finance & Performance 2021/22 Monitor Q1

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

26/08/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Capital Programme 2021/22 Monitor 1

Description:

Purpose of Report: to provide members with an update on the capital programme.

Executive Members are asked to note the issues and recommend to Full Council any changes as appropriate.

Wards Affected:

All Wards

Report Writer:

Emma Audrain

Deadline for Report:

16/08/21

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Emma Audrain, Accountant - Customer & Business Support Services

emma.audrain@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Capital Programme 2021/22 Monitor 1

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

26/08/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Updating adopted highway and list of streets data

Description:

Purpose of Report: to seek approval to implement the process required by the Local Government Ombudsman (LGO) in its decision dated 19 May 2021. The LGO identified that some of the Council’s highway records (List of Streets and highway extent map) are not up to date. The LGO has therefore requested the following actions from the Council to update the records:
1. Complete a review of the Council’s road adoption system within three months of the Ombudsman’s decision (by 19th August 2021). The review should consider how it is kept up to date and accurate; and
2. Within one month of completing the review (by 19th September), report the findings to Councillors and seek approval for changes and recommendations.
The report seeks approval for officers to undertake a full update of the highway extent map, List of Streets, and Definitive Map in 2021/22, addressing all areas to be reviewed and update as appropriate.

The Executive will be asked to approve the proposed process and funding allocation to address the issues identified by the LGO with regard to the Council’s highway records (List of Streets and highway extent map).

Wards Affected:

All Wards

Report Writer:

Helene Vergereau

Deadline for Report:

16/08/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Dave Atkinson, Programme Manager, Helene Vergereau, Traffic and Highway Development Manager

dave.atkinson@york.gov.uk, helene.vergereau@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Internal consultation process.

Consultees:

Background Documents:

Updating adopted highway and list of streets data

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

26/08/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

York Community Woodland design plan, funding and delivery options

Description:

Purpose of Report: to set out the proposed final woodland design plan following detailed site assessment, concept design plan and community and stakeholder engagement. It also sets out funding options to deliver the woodland.

The Executive will be asked to consider and approve the final woodland design plan recommendations. Consider and approve recommendations in relation to funding the capital cost of woodland creation.

This item has been brought forward to the 26 August for consideration as the tree planting season runs September – March. If the Council were to wait for an Executive Decision on 30th September it would put the council ambition and manifesto commitment of planting 50,000 trees by 2023 at significant risk.

Wards Affected:

All Wards

Report Writer:

Shaun Gibbons

Deadline for Report:

16/08/21

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Director of Governance

Contact Details:

Shaun Gibbons

shaun.gibbons@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

York Community Woodland design plan, funding and delivery options

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

07/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Learning Strategic Plan 2021/22

Description:

Purpose of Report: to set out York Learning Services' strategic plan for the academic year 2021/22.

The Executive Member will be asked to note the York Learning Services' strategic plan.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Chief Operating Officer

Contact Details:

Angela Padfield, Interim Head of York Learning

angela.padfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation on the plan takes place through the York Learning Governance Board which includes a range of stakeholders.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/06/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

08/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Community Woodland – Final woodland design and woodland creation

Description:

Purpose of Report:

• an update on the York Community Woodland final design / masterplan
following public consultation
• options/recommendations regarding capital funding streams to support woodland creation
• options/recommendations regarding woodland creation delivery partner

The Executive Member will be asked to approve final woodland design / Approve capital funding stream / Approve process for appointing a woodland delivery partner

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Director of Governance

Contact Details:

Paul McCabe

paul.mccabe@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Health and Adult Social Care

Meeting Date:

15/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Public Health Grant Allocation

Description:

Purpose of Report: To present the Executive Member with details of the Local Authority Public Health Grant Allocation 2021/22. The report will provide an update on delivery against agreed budget savings and priorities for investment of non-committed public health grant.

The Executive Member will be asked to agree the update on delivery against agreed budget savings and priorities for investment of non-committed public health grant.

This item was postponed until the 16 June 2021 to allow for further consideration of the decision making process of non-urgent items while social distancing remains in place. The item has now been deferred until 14 July, due to Covid pressures on work more time is required to finalise this report.

this item has now been deferred until 15 September, the report has been delayed due to work pressures arising from the COVID-19 pandemic.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Director of Public Health

Contact Details:

Sharon Stoltz, Director of Public Health, City of York

sharon.stoltz@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

21/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Vehicle Activated Speed (VAS) Indicator Signs Trial Update

Description:

Purpose of Report: to rpport the results of the Vehicle Activated Speed Indicator Signs trial. Request decision on their future use as part of the CYC VAS Policy.

The Executive Member will be asked to make a decision on amending the VAS Policy to include Speed Indicator Signs.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Ben Potter

ben.potter@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

21/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Tadcaster Road Sustainable Modes Improvement Scheme

Description:

Purpose of Report: to set out a programme of sustainable transport enhancements to Tadcaster Road to be delivered alongside the DfT-funded maintenance scheme for the road. The sustainable transport improvements will be funded by the Transforming Cities Fund to a value of approx. £1.4m.

The Executive Member will be asked to endorse the approach to scheme delivery and development set out in the report.

This item has now been postponed until 21 September 2021 to allow for more time consult on the proposed transport enhancements to the Tadcaster Rd maintenance scheme, to allow analysis of the responses and develop options to address any comments raised.

Wards Affected:

Dringhouses and Woodthorpe Ward; Micklegate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Julian Ridge

julian.ridge@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Leaflet/ meetings/ online consultation on the proposed measures.
Local residents and businesses/ organisations. Key stakeholders (e.g. bus operators, active mode users).

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

21/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of results from the consultation to extend the existing R20 Residents Parking Zone

Description:

Purpose of Report: To ask the Executive Member for Transport to consider the results received following a consultation on the proposal to extend R20 residents parking scheme.

The Executive Member will be asked to consider the officer recommendations to progress appropriate streets to advertisement stage for the introduction of residents parking and determine course of action to be taken.

Wards Affected:

Fishergate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Annemarie Howarth

annemarie.howarth@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation documents were posted to all residents within the proposed extended area.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

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Meeting Date:

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Item Type:

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Title of Report:

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Description:

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Wards Affected:

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Report Writer:

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Deadline for Report:

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Lead Member:

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Lead Director:

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Implications

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Making Representations:

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Process:

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Consultees:

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Background Documents:

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Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

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